Top 10 Features of ACA-Track Every HR Pro Will Love
The Affordable Care Act (ACA) compliance process can be overwhelming for HR professionals, especially when dealing with complex regulations, reporting requirements, and variable hour employees. Fortunately, ACA-Track simplifies this task with a powerful, user-friendly platform designed to streamline ACA compliance for employers of all sizes. Whether you’re a small business owner or managing HR for a large organization, ACA-Track has features that will save time, reduce errors, and help you stay compliant with ease.
In this blog post, we’ll walk you through the top 10 features of ACA-Track that every HR professional will love.
1. Effortless ACA Compliance Tracking for All Employee Types
One of the key features that makes ACA-Track stand out is its ability to track employee hours across multiple systems. Whether you’re dealing with variable-hour employees, part-time staff, or full-time workers, ACA-Track can collect actual hours worked from different timekeeping systems, including time clocks, mobile entries, payroll systems, and manual timesheets. This means that no matter how complex your workforce is, you can be confident that ACA-Track will monitor every employee’s hours and help you meet ACA reporting requirements.
Key Benefit: No more manual calculations or cross-checking data from different systems. ACA-Track handles it all!
2. Automated 1095-C and 1094-C Reporting
ACA reporting can be a headache, but ACA-Track simplifies the process by generating IRS Forms 1094-C and 1095-C for you. The platform automatically compiles the required data from across your organization, including employee eligibility, health coverage status, and any employee changes throughout the year. This means you can easily file these forms electronically with the IRS and ensure compliance without the risk of missing critical information.
Key Benefit: Reduce the risk of errors and avoid late filings with automated reports and e-filing capabilities.
3. Flexible Configuration to Suit Your Needs
Every organization has unique needs, and ACA-Track understands that. The platform offers flexible configuration settings that let HR professionals customize the system to meet the specific requirements of their organization. Whether it’s adjusting the measurement periods, tracking waivers, or calculating the affordability percentage, ACA-Track allows for seamless customization without a steep learning curve.
Key Benefit: Tailor the system to fit your organization’s specific ACA compliance needs without needing specialized IT expertise.
4. Real-Time Monitoring and Alerts for Employee Eligibility
Tracking employee eligibility thresholds is essential for ACA compliance. ACA-Track monitors employees’ hours in real-time and sends alerts when they exceed eligibility thresholds for health coverage. Whether employees are on leave, have waived coverage, or are nearing the 30-hour weekly limit, the system keeps you informed and helps you take proactive action.
Key Benefit: Stay ahead of compliance issues with timely alerts, so you never miss a step in your ACA tracking.
5. Easy-to-Use Customizable Dashboard
The user interface of ACA-Track is designed with HR professionals in mind. Its customizable dashboard allows users to choose which data fields they want to see, arrange them in their preferred order, and sort or filter data based on specific criteria. This means you can access the most relevant information with just a glance, making compliance tasks much quicker and more efficient.
Key Benefit: A personalized, intuitive dashboard that lets you focus on what matters most for ACA compliance.
6. Snapshot Summary to Preserve Historical Data
Sometimes, understanding how employee data has changed over time is critical. ACA-Track offers a unique Snapshot Summary feature that preserves employee ACA data at specific points in time. This allows you to maintain historical records of hours worked, salary information, insurance status, and more. In case of an IRS audit, you’ll be able to quickly retrieve accurate data from previous periods, ensuring full transparency.
Key Benefit: Historical data snapshots help you maintain an audit trail and avoid penalties by ensuring accurate record-keeping.
7. Comprehensive Error Detection with Color-Coded Warnings
With ACA-Track, identifying errors or discrepancies in employee data is a breeze. The system uses color-coded warnings to highlight potential issues, such as missing or incorrect data, that may affect ACA compliance. Whether it’s an invalid hour calculation, missing waiver code, or a mismatch in eligibility status, ACA-Track points it out, making it easy for HR professionals to fix errors before they become costly compliance issues.
Key Benefit: Minimize the risk of noncompliance by quickly spotting and correcting errors with the help of visual alerts.
8. Secure and Compliant Data Storage
Data security is critical, especially when dealing with sensitive employee information. ACA-Track ensures that all ACA-related data is securely stored in a cloud-based data center that is SOC 2 Type 2 compliant and SAS 70 certified. Personal identifying information is encrypted in the database, which means even if data were compromised, it would remain secure.
Key Benefit: You can trust ACA-Track to keep your data safe and ensure you meet regulatory requirements for data protection.
9. Seamless Integration with Payroll and HR Systems
ACA-Track integrates effortlessly with most payroll and HRIS systems, which means no more manual data entry or cumbersome system switches. This integration helps eliminate errors and save time while ensuring that all employee hours and benefits data are in sync for ACA compliance reporting.
Key Benefit: Streamline your processes with seamless system integrations that save time and improve accuracy.
10. Dedicated Client Success Advisor for Ongoing Support
Finally, one of the standout features of ACA-Track is the dedicated Client Success Advisor assigned to each user. This expert will guide you through the ACA compliance process, answer questions, and help you troubleshoot any issues. Whether you need assistance setting up the platform or help with complex reporting questions, your advisor is there to ensure you stay on track.
Key Benefit: Access personalized support whenever you need it, so you can focus on your core HR tasks while leaving ACA compliance to the experts.
Why HR Professionals Love ACA-Track
Navigating the complexities of ACA compliance doesn’t have to be stressful. With its comprehensive set of features, ACA-Track takes the guesswork out of ACA tracking and reporting, giving HR professionals peace of mind and more time to focus on their teams. From real-time alerts and error detection to customizable dashboards and secure data storage, ACA-Track has everything you need to ensure compliance with ease.
If you’re ready to streamline your ACA compliance process, visit ACA-Track to learn more and see how this powerful tool can transform your HR workflow.
