What tools does ACA-Track provide to simplify ACA compliance?

ACA-Track offers a data-driven platform that collects and integrates employee hours from multiple systems, monitors employee eligibility in real-time, and automates the creation and electronic filing of IRS forms 1094-C and 1095-C. Its customizable dashboard, snapshot summaries, and error detection tools make compliance management straightforward and efficient.

How does ACA-Track integrate with existing payroll and HR systems?

ACA-Track seamlessly integrates with any payroll system, HRIS, and most financial management systems to pull accurate employee hours and status data. This integration eliminates manual data entry, reduces errors, and centralizes all ACA compliance data in one secure platform.

What kind of employee hours does ACA-Track track for ACA compliance?

ACA-Track tracks actual hours worked for all employee types, including full-time, part-time, variable-hour, paraprofessional, and substitute employees. It collects data from timekeeping systems, manual timesheets, mobile entries, and payroll, ensuring full visibility for accurate ACA eligibility determinations.

How does ACA-Track help with ACA reporting accuracy and error correction?

ACA-Track includes built-in error detection and color-coded warnings to highlight unusual or inconsistent data before IRS submission. If errors occur in filings, ACA-Track provides tools to identify and fix mistakes quickly, minimizing the risk of IRS penalties and easing audit preparation.

Is ACA-Track secure enough to handle sensitive employee data?

Yes. ACA-Track operates in a cloud-based data center with SAS 70 and SSAE 16 certifications and SOC 2 Type 2 compliance. It encrypts personally identifiable information in the database, uses HTTPS for secure data transfer, and does not store HIPAA-protected medical information, ensuring top-level security and privacy.

Tools & Technology: Simplifying ACA Compliance with ACA-Track

Navigating the complex landscape of Affordable Care Act (ACA) compliance is a daunting challenge for many employers, especially those classified as Applicable Large Employers (ALEs). From tracking variable and part-time hours worked to filing precise federal and state reports, the stakes are high. Noncompliance risks costly penalties and time-consuming audits.

This is where ACA-Track shines — a comprehensive ACA compliance solution that leverages advanced tools and technology to simplify every step of the compliance process. In this post, we’ll take a deep dive into the technology behind ACA-Track, its standout features, and why it’s the trusted choice for employers aiming to stay ACA-compliant with confidence.

Understanding the ACA Compliance Challenge

Before we delve into how ACA-Track’s technology streamlines ACA compliance, let’s briefly recap what ACA compliance entails and why it requires robust tools:

Applicable Large Employers (ALEs)—generally those with 50+ full-time or full-time equivalent employees—must track employee hours, eligibility, and insurance offers.
Employers must file detailed forms like 1094-C and 1095-C with the IRS and furnish 1095-Cs to employees.
Tracking includes variable-hour, part-time, and full-time employees across multiple systems.
Data must be precise, secure, and consolidated for audit readiness.
Deadlines and reporting rules are strict, with penalties for errors or late filings.

Given this complexity, relying on spreadsheets or manual tracking often leads to errors, inefficiency, and risk.

ACA-Track: The Technology Behind Effortless ACA Compliance

ACA-Track is purpose-built to address the challenges of ACA compliance through data-driven technology, integration capabilities, and intuitive user experiences. Here’s how:

1. Comprehensive Data Collection and Integration

ACA-Track collects actual hours worked for 100% of employees, regardless of employee type (variable hour, full-time, part-time, substitute, or paraprofessional). This data is gathered from multiple sources, including:

Timekeeping systems
Manual timesheets
Automated time clocks
Employee mobile device entries
Payroll systems

This seamless integration ensures ACA-Track maintains one centralized, accurate data repository — eliminating data silos and duplication.

2. Dynamic Monitoring and Alerts

The platform continuously monitors employee eligibility thresholds, such as full-time status defined by an average of 30 hours per week or 130 hours per month. ACA-Track sends advance alerts when employees approach or exceed these thresholds, allowing proactive management of ACA requirements.

It also tracks employee life events (e.g., waivers, leaves) that affect insurance eligibility, enabling real-time compliance adjustments.

3. Automated Federal and State Reporting

ACA-Track electronically generates and files ACA forms with the IRS, including:

1094-C Transmittal forms
1095-C employee coverage statements
Electronic XML file submissions that comply with IRS specifications

These capabilities reduce the burden of manual form preparation and ensure timely, accurate filings. If errors occur, ACA-Track’s audit tools help quickly identify and fix ACA reporting errors.

4. User-Friendly Interface and Customization

ACA-Track offers a customizable dashboard that allows users to:

Choose and arrange data fields
Sort, filter, and group employee records by ACA status, location, full-time/part-time status, and more
View Snap Shot Summaries that preserve historical payroll and ACA data as it was at a given point in time
Drill down into individual employee histories with a click

This flexibility improves efficiency and makes complex ACA data accessible to users at all levels.

5. Robust Configuration Settings

The platform supports flexible configuration to match your organization’s policies and IRS requirements, including:

Measurement, administrative, and stability periods
Weekly or monthly hours worked thresholds
Affordability percentages
Waiver codes
New hire measurement settings

This adaptability ensures ACA-Track fits your unique business rules and compliance needs.

6. Advanced Data Analysis and Export

Data-driven decision-making is easier with ACA-Track’s powerful tools:

Grouping, sorting, and filtering of ACA compliance data
Color-coded warnings and error indicators for quick problem identification
Export to Microsoft Excel for deeper analysis or record-keeping
Individual user grid layouts to suit personal workflows

Whether you’re a compliance novice or a data power user, ACA-Track supports your needs.

7. Enterprise-Level Security

ACA compliance data is sensitive. ACA-Track prioritizes security with:

SAS 70 certification since 2010 and SSAE 16 compliance
SOC 2 Type 2 compliance for ongoing security assurance
Encryption of personally identifiable information (PII) within databases
Secure data transmission via HTTPS protocols
No HIPAA medical information stored, reducing regulatory burden

These features ensure your employee data is protected from breaches or unauthorized access.

Dedicated Client Success: Support Beyond Technology

Beyond its technology, ACA-Track provides a dedicated Client Success Advisor to guide you through every step — from setup to reporting to audit defense. This personalized support helps reduce anxiety around ACA compliance and ensures your solution aligns perfectly with your business needs.

Why Choose ACA-Track for ACA Compliance?

Proven compliance solution trusted by hundreds of employers.
Integrates seamlessly with any payroll system, HRIS, or financial system.
Simplifies ACA reporting with electronic IRS filing.
Provides real-time monitoring to prevent costly compliance penalties.
Secure, cloud-based system with ongoing certification.
Flexible pricing plans tailored to business size and complexity.
Expert client support ensures you never face ACA compliance alone.

For employers seeking peace of mind with ACA compliance, ACA-Track offers the most comprehensive, technologically advanced solution in the market.

Final Thoughts

ACA compliance is a complex but critical requirement for many businesses. Leveraging cutting-edge technology like ACA-Track transforms a burdensome obligation into a manageable, even effortless process.

By collecting accurate data, monitoring eligibility proactively, automating federal and state reporting, and securing sensitive information, ACA-Track empowers businesses to stay compliant — avoid penalties — and focus on their core mission.

Visit ACA-Track today to learn how their tools and technology can revolutionize your ACA compliance journey.

Disclaimer: This blog post is for informational purposes only and does not constitute legal or tax advice. Employers should consult qualified professionals for specific ACA compliance guidance.