How can ACA-Track help my clients stay compliant with ACA regulations?

ACA-Track provides a comprehensive ACA compliance solution by tracking employee hours, managing full-time equivalent (FTE) counts, and automating the generation of IRS-required forms like 1094-C and 1095-C. The platform also ensures that your clients meet ACA reporting deadlines, reducing the risk of penalties.

What are the key features of ACA-Track for supporting my clients’ ACA compliance?

ACA-Track simplifies ACA compliance through features like real-time tracking of employee hours (including part-time and variable-hour workers), automated reporting, error detection, and secure cloud-based storage for easy retrieval in case of audits. The platform integrates with payroll and HR systems, making it easy for businesses to track hours, calculate FTEs, and file accurate reports with the IRS.

How does ACA-Track support ACA error correction and IRS audits?

ACA-Track identifies and corrects ACA reporting errors before the forms are submitted to the IRS. In case of an audit, all compliance data is stored in one secure location for easy retrieval, reducing the stress of audits. Additionally, ACA-Track offers support to resolve any discrepancies and ensure your clients avoid penalties.

How does ACA-Track help with tracking part-time and variable-hour employees?

ACA-Track makes it simple to track part-time and variable-hour employees, which is essential for businesses with fluctuating schedules. The platform collects hours from timekeeping systems, payroll records, and manual timesheets, helping businesses accurately determine when an employee becomes eligible for ACA-compliant health coverage.

What kind of support does ACA-Track provide to ensure my clients succeed?

ACA-Track offers a dedicated Client Success Advisor who provides personalized assistance to guide your clients through the ACA compliance process. From tracking employee hours to filing forms with the IRS, ACA-Track offers comprehensive support to ensure smooth and efficient compliance management.

Partnering With ACA Track to Help Your Clients Succeed

Partnering With ACA-Track to Help Your Clients Succeed

Navigating the complexities of ACA (Affordable Care Act) compliance can be a daunting task for many employers. From tracking employee hours to managing IRS filings, the demands are continuous and can quickly become overwhelming. This is where ACA-Track steps in as a reliable and streamlined solution to ensure that businesses remain compliant without the stress.

In this post, we will explore the key ways ACA-Track can support your clients in managing ACA compliance, including their suite of tools, features, and services designed to simplify the process.

What is ACA-Track?

ACA-Track is an innovative cloud-based software platform designed to make ACA compliance effortless. The platform offers comprehensive services for tracking hours, reporting to the IRS, fixing ACA reporting errors, and more. What makes ACA-Track stand out is its seamless integration with existing payroll, HR, and financial management systems, ensuring that data collection and reporting are both accurate and efficient.

With ACA-Track, businesses can maintain all of their ACA compliance data in one secure location, enabling easy retrieval in the event of an IRS audit. Whether your clients are small, medium, or large enterprises, ACA-Track offers a flexible and scalable solution.

Key Features and Services of ACA-Track

1. ACA Compliance Services You Can Trust

For employers who must comply with ACA regulations, ACA-Track provides a proven solution that takes the guesswork out of the equation. Here’s how:

ACA 1095 C Monthly Line Code Audits: ACA-Track audits and reviews your clients’ Form 1095 C submissions monthly, ensuring that errors are identified and corrected before submission to the IRS.
Variable Hour Tracking: Tracking the hours of part-time or variable-hour employees can be tricky, but ACA-Track simplifies this process. By tracking actual hours worked, employers can determine which employees are eligible for ACA-compliant health coverage.
Federal and State Reporting: ACA-Track helps clients with both 1094 C and 1095 C filings, ensuring that all reports are filed electronically and accurately with the IRS.
Fix ACA Reporting Errors: If ACA reporting errors are detected, ACA-Track assists clients in fixing these errors, helping to avoid penalties.

2. Seamless Data Collection

One of the most challenging aspects of ACA compliance is gathering and tracking the necessary data. ACA-Track makes this process straightforward by automating data collection across multiple systems:

Tracking Employee Hours: ACA-Track gathers actual hours worked for all types of employees, including full-time, part-time, paraprofessionals, and substitutes. Whether the data comes from timekeeping systems, manual timesheets, or payroll systems, ACA-Track consolidates it all.
Multiple System Integration: The platform integrates seamlessly with payroll systems, HRIS (Human Resource Information Systems), and financial management systems, ensuring a unified data stream.

3. Real-Time Monitoring and Alerts

Monitoring employee eligibility for ACA coverage is critical for staying compliant. ACA-Track provides real-time monitoring to alert you when an employee meets or exceeds eligibility thresholds for ACA health coverage.

Employee Eligibility Tracking: ACA-Track alerts clients when employees cross the eligibility threshold, giving businesses the necessary time to offer health coverage in compliance with ACA regulations.
Event Monitoring: ACA-Track also tracks events like employee waivers and leaves of absence, helping to ensure that compliance is maintained throughout various employment changes.

4. Comprehensive Reporting and Filing

When it comes time to file with the IRS, ACA-Track has your clients covered. The platform offers a full suite of reporting tools:

Form 1094-C and 1095-C Reporting: ACA-Track generates all the necessary forms for IRS submission. It ensures that data is accurate and aligned with ACA regulations.
Easy Retrieval for Audits: In the event of an IRS audit, ACA-Track allows businesses to easily retrieve and present their ACA compliance data.
Electronic Filing with the IRS: ACA-Track generates the required XML files for IRS submission, streamlining the entire filing process.

5. User-Friendly Interface

Even for non-technical users, ACA-Track’s intuitive design ensures that both novice and experienced users can navigate the platform with ease.

Customizable Dashboards: Clients can choose the data they wish to see and arrange it in a way that is most useful to their specific needs.
Snapshot Summary: ACA-Track’s unique snapshot feature maintains employee ACA data views over time, preserving payroll records, insurance statuses, and more.
Flexible Configuration: ACA-Track allows for customized configuration of measurement periods, notification thresholds, hours calculation, and more, offering flexibility to meet diverse business needs.

6. Data Security and Compliance

When dealing with sensitive employee data, security is paramount. ACA-Track ensures that all data is encrypted and stored securely:

SAS 70 and SSAE 16 Certification: ACA-Track has been SAS 70 certified since 2010 and is now certified under the new SSAE 16 standard, ensuring industry-leading data security practices.
Data Encryption: Personal identifying data is encrypted, reducing the risk of exposure in the unlikely event of a data breach.
HTTPS Encryption: All data transfers are conducted via Secure Hypertext Transfer Protocol (HTTPS), further ensuring the safety of sensitive information.

Why Partner With ACA-Track?

ACA-Track is more than just a software tool – it’s a dedicated partner in helping your clients navigate the complexities of ACA compliance. By partnering with ACA-Track, you can offer your clients:

Expert Guidance: A dedicated Client Success Advisor will be assigned to each client to provide personalized support and ensure ACA compliance is a hassle-free process.
Scalable Solutions: Whether your clients are a small business or a large enterprise, ACA-Track offers scalable solutions to fit their unique needs.
Cost Efficiency: By leveraging ACA-Track’s comprehensive services, clients can avoid costly penalties, save time on data collection and reporting, and reduce the risk of errors.
Confidence in Compliance: With ACA-Track, your clients can be confident that they’re fully compliant with ACA regulations, reducing the stress and potential penalties associated with noncompliance.

How ACA-Track Benefits Your Clients’ Businesses

1. Avoiding Penalties and Fines

Failure to comply with ACA regulations can result in significant penalties. With ACA-Track’s accurate tracking, reporting, and filing, your clients can avoid the risk of fines associated with noncompliance. ACA-Track helps ensure that all forms are filed on time and with correct data, protecting businesses from the IRS’s steep penalties.

2. Reducing Administrative Burden

Managing ACA compliance can be time-consuming and complex. By partnering with ACA-Track, your clients can offload the heavy lifting of data collection, tracking, and reporting. This allows them to focus on growing their business rather than worrying about ACA compliance.

3. Improved Accuracy and Efficiency

With ACA-Track’s automated data collection and real-time reporting features, your clients can be sure that their ACA compliance efforts are both accurate and efficient. The system’s error-checking capabilities and real-time alerts ensure that mistakes are identified and corrected quickly.

Conclusion

In today’s complex regulatory environment, ACA compliance is not just a requirement – it’s a necessity for businesses to avoid penalties and legal issues. ACA-Track provides businesses with a comprehensive solution for ACA tracking, reporting, and compliance management. By partnering with ACA-Track, you can offer your clients a streamlined, reliable, and secure solution for all their ACA compliance needs.

So, if you’re looking to help your clients succeed and stay ACA-compliant without the hassle, ACA-Track is the partner you need.