How ACA-Track Simplifies Time and Attendance Compliance
Navigating the complex landscape of Affordable Care Act (ACA) compliance is a critical yet challenging task for many organizations. Employers face a labyrinth of rules about employee hours, eligibility for coverage, and detailed federal reporting that must be accurate and timely to avoid costly penalties. This is where ACA-Track steps in—a trusted partner that simplifies time and attendance compliance through a comprehensive, data-driven, and secure solution.
Understanding the Challenge of ACA Compliance
The ACA mandates that Applicable Large Employers (ALEs)—generally those with 50 or more full-time or full-time equivalent employees—offer affordable health coverage meeting minimum value standards to full-time employees and their dependents. To determine who qualifies as full-time, employers must track employee hours accurately, especially for part-time and variable-hour workers.
Failure to properly monitor these hours can lead to misclassification, penalties, and IRS scrutiny, particularly when employees obtain Marketplace coverage and qualify for premium tax credits. In addition, employers must submit detailed reports annually via IRS Forms 1094-C and 1095-C, which require collating data from HR, payroll, benefits, and timekeeping systems.
How ACA-Track Streamlines ACA Time and Attendance Compliance
ACA-Track offers an end-to-end ACA compliance platform that automates and integrates employee hour tracking and reporting. Here’s how it simplifies the process:
Comprehensive Data Collection
ACA-Track collects actual hours worked for 100% of your employees, including full-time, part-time, variable-hour, paraprofessional, and substitute workers. It integrates seamlessly with any payroll system, HRIS, or timekeeping platform, pulling data from multiple sources such as:
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Automated time clocks
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Manual timesheets
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Employee mobile devices
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Payroll systems
This multi-channel collection ensures no hours go untracked—critical for accurate ACA measurement periods.
Real-Time Monitoring of Eligibility
The platform continuously monitors employee eligibility against ACA thresholds and measurement periods, providing advance alerts when employees approach or exceed full-time status. It also tracks key employee events such as waivers, leaves, and coverage changes, ensuring your company stays proactive rather than reactive.
Accurate and Efficient Reporting
ACA-Track electronically generates IRS-compliant 1094-C and 1095-C forms with precision, minimizing errors that could trigger penalties or IRS 226-J penalty letters. The software maintains all ACA data in a centralized location, making retrieval easy during IRS audits or state healthcare exchange requests.
Powerful Features Designed for Efficiency and Compliance
ACA-Track’s user-friendly design incorporates several features that put control and clarity into your hands:
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Customizable Dashboard: Arrange and filter data fields as you prefer to highlight the information you need.
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Snapshot Summary: View employee ACA data snapshots over time, preserving payroll and coverage status at specific points to ensure historical accuracy.
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Detailed Filters and Hyperlinks: Quickly filter employee groups by status, full-time/part-time, location, or view an individual employee’s full ACA history.
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Flexible Configuration: Tailor measurement, administrative, and stability periods, as well as FTE thresholds and waiver codes, to match your organization’s policies and IRS requirements.
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Data-Rich Interface: Color-coded warnings flag unusual data or errors for immediate attention, supporting both novice users and ACA compliance experts.
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Export Capabilities: Export reports and raw data easily to Excel for further analysis or sharing.
Security and Compliance You Can Trust
Security is paramount when handling sensitive employee information. ACA-Track’s cloud-based data center meets stringent standards including SAS 70, SSAE 16, and SOC 2 Type 2 compliance. The platform:
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Encrypts personal identifying information
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Transmits all data securely via HTTPS
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Hosts no HIPAA-protected medical information, limiting exposure risk
This ensures your data stays safe while maintaining compliance with privacy regulations.
Dedicated Support to Simplify Your ACA Journey
Choosing ACA-Track means more than software—it means partnering with a team. Each client is assigned a dedicated Client Success Advisor who understands your unique business needs and guides you through every step of ACA compliance, from initial setup to IRS reporting deadlines. This hands-on support can make the difference between compliance confusion and peace of mind.
Why Tracking Variable and Part-Time Hours Matters
Variable-hour and part-time employees can significantly impact your ACA responsibilities. Accurate tracking:
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Identifies employees who cross the 30-hours-per-week threshold, triggering coverage eligibility
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Protects employers from penalties by providing documented proof of hours worked
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Helps prevent costly IRS penalty letters related to under-reporting or misclassification
Without robust tracking, employers risk heavy penalties for failing to offer affordable coverage or report correctly.
ACA-Track: The ACA Compliance Solution That Fits Your Business
ACA-Track offers flexible plans and pricing tailored to organizations of all sizes. Its deep integration capabilities, ease of use, and comprehensive support empower businesses, HR teams, and payroll departments to meet ACA requirements confidently and efficiently.
To explore how ACA-Track can transform your ACA compliance processes, visit ACA-Track and see how the proven solution brings simplicity to time and attendance compliance.
In summary, ACA-Track combines powerful data collection, monitoring, reporting, and security features with dedicated expert support to reduce the complexity and risk of ACA compliance. For employers aiming to stay ahead of regulations while minimizing penalties, ACA-Track is the smart choice.
