How does ACA-Track integrate with my payroll or HRIS system?

ACA-Track integrates directly with your payroll or HRIS system to automate data collection for ACA compliance. It syncs employee hours worked, eligibility for benefits, and other required data to generate IRS forms 1094-C and 1095-C. This integration streamlines the process, reduces manual errors, and ensures accurate reporting.

What data does ACA-Track collect from my payroll or HRIS system?

ACA-Track collects essential employee data such as hours worked, job status, and benefits eligibility. It pulls this information from payroll and HRIS systems to ensure full compliance with ACA reporting requirements, including tracking both full-time and part-time employees.

How does ACA-Track handle ACA compliance reporting?

ACA-Track automatically generates the necessary ACA compliance reports, including Forms 1094-C and 1095-C. It pulls data from your payroll or HRIS system to create accurate reports that can be filed electronically with the IRS. This integration ensures timely, error-free reporting.

Can ACA-Track monitor eligibility for part-time and variable-hour employees?

Yes, ACA-Track automatically monitors eligibility for part-time and variable-hour employees. It tracks the number of hours worked and provides real-time alerts when an employee meets ACA eligibility thresholds, ensuring that employers offer benefits when required by the law.

What happens if there are errors in ACA reporting after integration?

ACA-Track helps detect and resolve errors before submitting reports to the IRS. If discrepancies arise, it allows for easy correction, ensuring that all data is accurate. The platform stores all historical ACA compliance data, which is easily accessible in case of IRS audits or reporting corrections.

Simplify ACA Compliance with ACA-Track Integration for Payroll & HRIS Systems

How ACA Track Integrates with Your Payroll or HRIS

How ACA-Track Integrates with Your Payroll or HRIS

As healthcare regulations continue to evolve, businesses, especially applicable large employers (ALEs), must remain diligent about complying with the Affordable Care Act (ACA). The ACA requires employers to track and report their employees’ health insurance coverage, making it essential for employers to maintain accurate data on hours worked, eligibility, and benefits offerings. However, ACA compliance can be a daunting task without the right tools. This is where ACA-Track comes in.

ACA-Track is an innovative ACA compliance solution designed to help employers navigate the complexities of tracking employee eligibility, reporting, and ensuring compliance. ACA-Track seamlessly integrates with your existing payroll or HRIS (Human Resources Information System), making ACA compliance a smoother process while reducing the risk of costly penalties due to non-compliance.

What Is ACA-Track?

ACA-Track is a cloud-based software solution built to assist employers with the complexities of ACA compliance. Whether you’re managing a large organization or handling the needs of clients as an HR or payroll service provider, ACA-Track helps ensure compliance with ACA reporting requirements by collecting, monitoring, and reporting data efficiently.

The solution integrates directly with your payroll systems, time-keeping systems, and other HRIS platforms, ensuring that all employee hours and health coverage data are accurately tracked. This integration allows ACA-Track to perform key tasks such as generating the required IRS forms (e.g., Forms 1094-C and 1095-C) and managing employee eligibility for benefits.

The Importance of Integration with Payroll or HRIS

Integrating ACA-Track with your payroll or HRIS systems is a game-changer for businesses. Here’s why:

1. Streamlined Data Collection

Tracking employee hours worked, especially for part-time, variable-hour, and seasonal employees, is a key component of ACA compliance. ACA regulations require employers to track whether employees average 30 hours per week or more, as that determines eligibility for health coverage.

With ACA-Track, data is collected directly from your payroll or HRIS system, eliminating the need for manual tracking. This ensures accurate and real-time data, which is critical for determining employee eligibility for health insurance under the ACA. The software integrates seamlessly with various time-keeping and payroll systems, such as automated time clocks, manual timesheets, mobile device entries, and more. This means that ACA-Track can pull data from multiple sources, ensuring that all the information is consolidated in one location.

2. Monitoring Employee Eligibility

Compliance with the ACA isn’t just about tracking hours worked; it’s also about monitoring employee eligibility for health insurance coverage. Employees who work 30 or more hours per week (or 130 hours per month) must be offered health coverage.

ACA-Track integrates with your existing systems to monitor this eligibility in real-time. It tracks various employee events such as leaves of absence, waivers, and job status changes, ensuring that you always know which employees are eligible for benefits. ACA-Track will send advance alerts when an employee exceeds the eligibility threshold, allowing you to stay proactive in offering health coverage.

3. Error-Free ACA Reporting

One of the most time-consuming tasks of ACA compliance is generating the required forms and ensuring their accuracy. Employers must submit Forms 1094-C and 1095-C to report health coverage details to the IRS and provide employees with their individual coverage reports.

With ACA-Track, this process is automated. The software pulls the necessary data directly from your payroll or HRIS system and generates the IRS-required forms. This integration ensures that the information is both accurate and timely, reducing the chances of errors that could lead to penalties. Furthermore, ACA-Track also enables you to electronically file these forms with the IRS, simplifying the entire reporting process.

4. Customizable Reporting and Data Management

ACA-Track is designed to provide flexible, user-friendly reporting options. With a customizable dashboard and intuitive user interface, you can choose the data fields you wish to track, organize them in your preferred order, and filter the data for deeper analysis. This ensures that the software adapts to your business’s unique needs and workflow.

In addition to regular reporting, ACA-Track offers a snapshot summary feature that maintains employee ACA data views over time. It preserves historical payroll data (hours worked, job status, salary records) as it was at a specific snapshot point, which is invaluable in the event of an IRS audit.

ACA-Track Features: Simplifying ACA Compliance

1. Data-Driven Insights

At the core of ACA-Track is its powerful data management functionality. The software allows you to group, sort, filter, and export data to Microsoft Excel. With color-coded warnings for errors or unusual data, ACA-Track makes it easy for both novice and experienced users to quickly analyze and address potential issues.

2. Secure Data Management

Security is a top priority for ACA-Track. The cloud-based data center is SAS 70 certified and SOC 2 Type 2 compliant, ensuring that your employee data is safe and secure. All personal identifying information is encrypted in the database, and all data transfers are conducted via Secure HTTPS.

3. Flexible Configuration

Every business is different, and ACA compliance needs can vary. ACA-Track offers flexible configuration settings to accommodate your organization’s specific needs. From setting measurement periods to adjusting thresholds for employee eligibility, the software allows you to tailor it to your unique business processes. This flexibility ensures that your business stays compliant regardless of the size or structure of your workforce.

4. Error Resolution

If ACA reporting errors are detected, ACA-Track allows you to quickly address and fix them. Whether you’re correcting reporting mistakes or adjusting data from your payroll or HRIS system, ACA-Track ensures that all information is accurate before submission to the IRS.

How ACA-Track Works with Your Existing Payroll or HRIS System

ACA-Track integrates with a wide variety of payroll and HRIS platforms, providing a seamless experience for users. Here’s a look at how the integration process typically works:

Data Synchronization: ACA-Track syncs with your payroll system to collect employee data, including hours worked, job status, and benefits coverage.
Real-Time Monitoring: As employees work, their hours are continuously monitored for ACA compliance. Any changes in employment status (e.g., full-time to part-time) or benefit eligibility will automatically be reflected in the system.
Reporting Automation: ACA-Track automatically generates the required forms (Forms 1094-C and 1095-C) based on the data pulled from your payroll or HRIS system. These forms are then filed electronically with the IRS, ensuring that you meet all reporting deadlines.
Error Correction: If discrepancies or errors are detected during the reporting process, ACA-Track provides tools for quick resolution. This can involve adjusting employee data, re-uploading corrected records, or directly communicating with the IRS.

Why Choose ACA-Track for ACA Compliance?

Proven Solution: ACA-Track is a tried-and-true solution for ACA compliance, trusted by businesses of all sizes.
Dedicated Support: With a dedicated Client Success Advisor, ACA-Track ensures that your business remains on track with ACA regulations. Whether you’re new to ACA compliance or need help with complex scenarios, ACA-Track’s team is there to assist you.
Cost-Effective Plans: ACA-Track offers flexible pricing plans to suit businesses of all sizes. Whether you’re a small business or a large organization, you’ll find a plan that fits your needs.

Conclusion

Navigating ACA compliance doesn’t have to be difficult. With ACA-Track, businesses can streamline data collection, automate reporting, and ensure that they remain compliant with ACA regulations. By integrating ACA-Track with your existing payroll or HRIS system, you gain a powerful tool that saves time, reduces errors, and keeps you in full compliance with federal and state reporting requirements. Make ACA compliance a breeze by adopting ACA-Track today.

For more information about ACA-Track, visit ACA-Track.