Why is ACA compliance important for service providers and brokers?

Service providers and brokers play a crucial role in guiding their clients through ACA compliance. Ensuring accurate tracking of employee hours, eligibility monitoring, and correct IRS reporting helps clients avoid costly penalties and maintain regulatory compliance. ACA-Track offers tools and support tailored specifically for these professionals to streamline this process.

How does ACA-Track assist service providers and brokers in managing ACA compliance for multiple clients?

ACA-Track’s platform supports multi-client management with customizable dashboards, consolidated data integration from various payroll and HR systems, and automated compliance alerts. This enables service providers and brokers to efficiently manage and monitor ACA compliance across all their clients in one centralized system.

What ACA reporting services does ACA-Track provide to service providers and brokers?

ACA-Track generates IRS-compliant forms 1094-C and 1095-C, handles electronic IRS filing including Transmitter Control Code (TCC) management, and offers error detection and correction support. These services simplify ACA reporting obligations for service providers and brokers acting on behalf of their clients.

Can ACA-Track track variable-hour and part-time employees for ACA eligibility?

Yes. ACA-Track accurately collects actual hours worked from multiple sources, including payroll systems, time clocks, and manual inputs. This ensures precise tracking of variable-hour and part-time employees’ eligibility for ACA health coverage, a critical factor for client compliance.

How does ACA-Track help service providers and brokers handle ACA audit preparation and error resolution?

ACA-Track securely stores all ACA compliance data in a centralized system for easy retrieval during audits. It identifies reporting errors before IRS submission and provides tools and expert support to correct discrepancies promptly, reducing audit risk and potential penalties.

For Service Providers & Brokers

Simplify ACA Compliance for Your Clients with ACA-Track: The Ultimate Solution for Service Providers & Brokers

Navigating the complexities of Affordable Care Act (ACA) compliance can be a daunting task for employers — especially Applicable Large Employers (ALEs) managing a diverse workforce with variable-hour and part-time employees. As a service provider or broker, ensuring your clients stay compliant, avoid penalties, and maintain smooth reporting processes is critical to their business success and your relationship with them.

Enter ACA-Track — a trusted, proven ACA compliance solution designed to make ACA tracking, reporting, and audits effortless for you and your clients.

Why ACA Compliance Matters: A Quick Refresher for Employers

The Affordable Care Act, specifically Section 4980H of the Internal Revenue Code, mandates that ALEs (employers with 50+ full-time equivalent employees) must offer affordable health coverage with minimum value to full-time employees and their dependents. Failure to do so can result in significant penalties, especially if employees receive premium tax credits through the Health Insurance Marketplace.

Key points to remember:

Determining ALE Status: Employers with 50 or more full-time employees (including full-time equivalents calculated from part-time hours) in the prior year are considered ALEs.
Full-Time Employee Definition: An individual working at least 30 hours per week or 130 hours per month.
Tracking Variable Hour Employees: Accurate tracking of part-time and variable hour employees is essential to determine eligibility for coverage and avoid penalties.

For service providers and brokers, educating your clients about these basics is vital — but equally important is offering them a reliable solution to manage this complexity seamlessly.

ACA-Track: The ACA Compliance Partner for Service Providers & Brokers

ACA-Track specializes in ACA compliance tracking, monitoring, and reporting with a robust system tailored to the unique needs of service providers, brokers, and their clients.

What Makes ACA-Track Stand Out?

Complete Data Integration: ACA-Track integrates with any payroll system, HRIS, or financial management system to collect accurate employee hours data—whether full-time, part-time, variable-hour, paraprofessional, or substitute employees.
Variable Hour Tracking: Its sophisticated algorithms track employee eligibility across complex measurement, stability, and administrative periods, automatically flagging changes and alerting employers in advance.
Comprehensive Reporting: ACA-Track produces IRS-compliant Forms 1094-C and 1095-C for federal and state reporting, and even files XML data electronically with the IRS, helping clients avoid common filing errors.
Error Resolution: It identifies and helps fix ACA reporting errors promptly, reducing audit risks and costly penalties.

Core Features Beneficial for Your Clients

Customizable Dashboard: Your clients can choose which ACA data fields to view and how to arrange them, streamlining workflows.
Snapshot Summary: Maintains historical ACA data views for easy tracking over time.
One-Screen Data Access: Quickly filter employees by status (full-time/part-time), location, or eligibility with simple hyperlinks to individual histories.
Flexible Configuration: Adjust measurement periods, affordability percentages, waiver codes, and more, ensuring compliance with evolving regulations.
User-Friendly & Data-Driven: Powerful data tools, including color-coded alerts for errors and exportable reports, make compliance transparent and manageable.

Security You Can Trust

Data privacy is paramount in ACA compliance. ACA-Track operates on a cloud-based, SAS 70 and SSAE 16 certified data center, SOC 2 type 2 compliant, with encrypted personal identifying information and secure HTTPS data transfers. No HIPAA-protected medical data is hosted, ensuring compliance with data privacy laws.

ACA-Track Services Tailored for Brokers and Service Providers

Dedicated Client Success Advisor: ACA-Track assigns a dedicated advisor to help you and your clients through setup, ongoing compliance, and troubleshooting.
Flexible Pricing Plans: Whether your client is a small business or a large enterprise, ACA-Track offers plans that fit their specific needs and budget.
Support for Complex Employers: From self-insured plans requiring additional IRS reporting (Part III of Form 1095-C) to multi-location employers needing variable hour tracking, ACA-Track covers it all.

Common ACA Compliance Challenges & How ACA-Track Solves Them

1. Tracking Variable & Part-Time Employee Hours

Many employers struggle with gathering accurate hours data across departments and systems. ACA-Track automatically collects hours worked from multiple data sources — payroll, timekeeping systems, mobile entries — and tracks eligibility thresholds with alerts to prevent compliance gaps.

2. Managing Multi-Department Data Coordination

ACA compliance data lives across HR, payroll, benefits, and finance teams. ACA-Track consolidates this data into one platform, reducing errors and simplifying the compliance workflow.

3. Filing Accurate IRS Reports Electronically

Filing deadlines for 1095s (employees) and 1094 (IRS transmittal) are strict, with heavy penalties for late or inaccurate filings. ACA-Track ensures forms are prepared accurately and submitted electronically, including support for obtaining and renewing the IRS Transmitter Control Code (TCC) necessary for filings over 250 employees.

4. Handling IRS Penalty Letters & Corrections

If your clients receive IRS penalty letters (such as the dreaded 226-J letter), ACA-Track’s support team helps analyze errors, review employee subsidy data, and prepare responses to reduce or eliminate penalties.

Why Service Providers & Brokers Should Recommend ACA-Track

Boost Your Value: By partnering with ACA-Track, you provide your clients a trusted, turnkey ACA compliance solution that safeguards their business and reduces your liability.
Streamline Your Workflow: ACA-Track’s user-friendly platform simplifies managing multiple client accounts and complex compliance requirements.
Reliable Client Support: Your clients get a dedicated success advisor, minimizing back-and-forth and improving satisfaction.
Stay Ahead of Regulatory Changes: ACA-Track continuously updates its software to reflect the latest IRS rules and state mandates, ensuring your clients stay compliant without the hassle.

Final Thoughts

ACA compliance is a multi-faceted challenge, but with the right tools, it becomes manageable and even simple. ACA-Track empowers service providers and brokers to offer clients a comprehensive, secure, and efficient ACA compliance experience—helping businesses stay on the right side of the IRS while freeing up valuable time and resources.

Ready to provide your clients with the best ACA compliance solution?

Explore how ACA-Track can integrate seamlessly into your service offerings. Visit ACA-Track today and see why so many service providers and brokers trust ACA-Track for ACA compliance.