How can adding ACA-Track improve ACA compliance for businesses?

Adding ACA-Track to your service offerings simplifies the entire ACA compliance process by automating tracking of employee hours, determining eligibility, and generating IRS-compliant reports. It ensures businesses avoid costly penalties and stay ahead of deadlines with ease.

How does ACA-Track handle tracking for part-time and variable-hour employees?

ACA-Track excels in tracking part-time and variable-hour employees, automatically collecting data from various systems such as payroll, timekeeping, and mobile devices. This ensures that employers can easily track employee hours and stay compliant with ACA requirements, even for employees with fluctuating hours.

What ACA forms are generated and filed by ACA-Track?

ACA-Track automatically generates IRS-required forms, including 1094-C and 1095-C, and ensures they are filed electronically with the IRS. This streamlined process helps businesses avoid the complexities and risks associated with manual ACA reporting.

Why is ACA-Track a good solution for third-party providers?

ACA-Track is an ideal solution for third-party providers who manage ACA compliance for multiple clients. With its customizable features, user-friendly dashboard, and dedicated client support, it provides the tools necessary to handle ACA compliance efficiently and accurately for a wide variety of businesses.

How does ACA-Track help resolve ACA reporting errors and IRS audits?

ACA-Track helps businesses detect and fix ACA reporting errors before forms are submitted to the IRS. In the event of an audit, ACA-Track stores all relevant data securely, making it easy to retrieve the necessary records for verification and ensuring a smooth audit process.

Adding ACA-Track to Your Service Offerings: A Game-Changer

In today’s complex regulatory landscape, employers are continually tasked with staying compliant with a growing number of rules, regulations, and reporting requirements. Among these, the Affordable Care Act (ACA) remains one of the most significant and impactful for businesses across the United States. The intricacies of ACA compliance, particularly with employee tracking, reporting, and filing, often require specialized solutions. This is where ACA-Track comes in — a comprehensive and user-friendly tool that can help you stay on top of ACA regulations while minimizing risk and ensuring smooth reporting. Here’s why adding ACA-Track to your service offerings can be a game-changer for your business or organization.

What is ACA-Track?

ACA-Track is a cloud-based ACA compliance solution that simplifies the process of tracking employee hours, monitoring eligibility, and generating the necessary IRS forms for ACA reporting. Whether you are an Applicable Large Employer (ALE) or a business that offers self-insured health coverage, ACA-Track provides a comprehensive system that ensures compliance while integrating seamlessly with your existing payroll, HRIS, and financial management systems.

The platform is specifically designed to address the challenges of ACA compliance. It helps businesses collect data, monitor employee eligibility, and generate required reports (Forms 1095-C and 1094-C), all while offering a secure, user-friendly interface.

Why ACA-Track is a Game-Changer

The benefits of ACA-Track are vast and multi-dimensional, and they go far beyond just ensuring compliance. Here’s how it can transform your service offerings and add value to your organization.

1. Comprehensive Data Collection and Integration

One of the core strengths of ACA-Track is its ability to collect accurate data across a wide range of employee categories. Whether your employees are full-time, part-time, variable hour, paraprofessional, or substitutes, ACA-Track gathers actual hours worked from multiple systems such as payroll, timekeeping, mobile devices, and manual time sheets.

This broad integration ensures that you never miss any crucial data points, even for employees with fluctuating hours. The system also tracks employee eligibility thresholds, sending advance alerts when employees cross the threshold that requires an offer of coverage.

2. Streamlined Monitoring and Alerts

ACA-Track’s monitoring features are designed to keep your business ahead of compliance requirements. The system tracks events like waivers, leave, and changes in employee status. By alerting you to these events in real time, you can proactively manage your ACA compliance efforts and avoid surprises when it’s time to file.

With ACA-Track, there’s no need to worry about missing important deadlines or overlooking eligibility requirements. The platform ensures that employee data is continuously monitored, so you can make informed decisions based on real-time data.

3. Simplified Reporting and IRS Submission

When it comes to ACA compliance, reporting can quickly become a complicated and time-consuming task. ACA-Track takes the guesswork out of it. With its built-in tools, you can easily generate IRS-compliant Forms 1094-C and 1095-C, along with detailed reports that track employee coverage.

In addition to report generation, ACA-Track also provides seamless electronic filing capabilities. The system can automatically submit these forms to the IRS as XML files, saving your team the headache of manual submission and reducing the risk of errors.

4. Customizable Dashboards and User Interface

A standout feature of ACA-Track is its highly customizable user interface. Whether you need to view a snapshot of employee data, filter reports by ACA status, or drill down into specific details, ACA-Track allows you to tailor the platform to meet your exact needs.

The system’s dashboard is designed to provide a comprehensive overview of all employee data, including full-time and part-time status, insurance eligibility, and hours worked. The ability to customize data fields, filters, and groupings means that ACA-Track can fit the unique reporting and compliance needs of any business.

5. Flexibility and Configuration

With ACA-Track, flexibility is key. The platform allows for a wide range of configurations, including the ability to adjust measurement, administrative, and stability periods, track employee hours, set affordability thresholds, and manage waiver codes. This level of configurability ensures that the system can adapt to the specific needs of your business, industry, or client base.

6. Data-Driven Decision Making

With ACA-Track, data is at the center of your compliance efforts. The system is designed to empower users to analyze detailed data on employee coverage and eligibility. You can sort, filter, and export data to Excel for in-depth analysis and decision-making. ACA-Track’s color-coded warning system helps you quickly identify potential issues, enabling your team to address them before they become bigger problems.

7. Security and Peace of Mind

Given the sensitive nature of employee data, security is paramount. ACA-Track’s cloud-based infrastructure is SOC 2 Type 2 compliant, ensuring that your data is safe from breaches. The platform encrypts personal identifying information in the database, and all data transfers are conducted via Secure HTTPS. This level of security provides peace of mind, knowing that sensitive data is fully protected.

8. Dedicated Client Success Advisor

ACA-Track goes above and beyond by offering personalized support. Each client is assigned a dedicated Client Success Advisor who is available to answer questions, assist with setup, and provide ongoing support. This ensures that your business can navigate the complexities of ACA compliance without feeling overwhelmed.

9. Affordable and Scalable Pricing

No two businesses are alike, and neither are their compliance needs. ACA-Track offers flexible pricing plans that can be customized to fit the size and scope of your business, ensuring you only pay for the services you need. Whether you’re a small company or a large enterprise, ACA-Track has a solution that fits.

Key Features of ACA-Track

Customizable Dashboards: Tailor the interface to display the information that matters most to you.
Snapshot Summary: Maintain a historical view of employee data and track changes over time.
Real-Time Alerts: Get notified of key events and eligibility thresholds.
Comprehensive Reporting: Effortlessly generate Forms 1094-C and 1095-C for IRS submission.
Flexible Configuration: Adjust measurement periods, threshold settings, and more.
Data-Driven Insights: Use powerful analytics tools to make informed decisions.
Secure Platform: Protect sensitive employee data with advanced encryption and security protocols.

Why ACA-Track is Essential for Your Business

ACA compliance is not just about avoiding penalties; it’s about ensuring that your employees have access to the health coverage they deserve while minimizing the risk of non-compliance. By integrating ACA-Track into your service offerings, you are not only improving your ability to track and report employee data accurately, but you are also providing a powerful tool to your clients or organization that simplifies a complex and often frustrating process.

By leveraging ACA-Track, your business can rest easy knowing that you’re meeting all ACA compliance requirements — from tracking employee hours and monitoring eligibility to filing timely and accurate IRS reports. The end result is a seamless, efficient solution that saves time, reduces errors, and ensures compliance with the Affordable Care Act.

Incorporating ACA-Track into your service offerings can differentiate you as a reliable, forward-thinking business or service provider. Whether you’re handling ACA compliance for your own organization or managing it for clients, ACA-Track offers the tools, support, and security you need to succeed. The game has changed, and ACA-Track is your winning solution.