ACA Compliance for Businesses in West Virginia

As an employer in West Virginia, managing Affordable Care Act (ACA) compliance can be overwhelming, especially when it comes to tracking employee hours, determining full-time status, and ensuring you meet federal reporting requirements. ACA-Track provides a seamless solution to these challenges, helping you stay on top of ACA compliance effortlessly.

Track Hours for All Employee Types

Whether you’re dealing with full-time, part-time, variable-hour, or seasonal workers, ACA-Track ensures you have the most accurate tracking of hours worked for every employee. Our platform integrates data from timekeeping systems, payroll, and manual timesheets to provide a comprehensive overview of employee hours, allowing you to monitor eligibility thresholds and track employees’ status in real-time.

Monitor Full-Time Equivalent (FTE) Status

Accurately tracking Full-Time Equivalents (FTEs) is crucial to meeting ACA requirements. ACA-Track automatically calculates FTE status based on actual hours worked, helping you stay compliant by identifying which employees are eligible for benefits. With real-time alerts, you can track employees who exceed the 30-hour workweek threshold and address any potential compliance gaps before they become a problem.

Benefit Eligibility Alerts

It’s vital to keep track of which employees are eligible for health benefits under the ACA, and ACA-Track makes this easy. Our system provides automatic alerts when employees exceed eligibility thresholds, ensuring you’re always aware of employees who need to be offered coverage. We also help manage waiver tracking, so you can ensure all data is up to date and compliant with ACA standards.

Streamlined ACA Reporting: Forms 1094-C & 1095-C

ACA-Track generates the necessary forms, including the 1094-C and 1095-C, and ensures all required codes are calculated accurately. Whether you need to file federally or with state exchanges, our solution streamlines the process. With built-in error checks, our software ensures your forms are compliant and submitted on time, reducing the risk of costly fines.

Reduce the Risk of IRS Penalties

Managing ACA compliance on your own increases the risk of penalties due to mistakes in reporting or missed deadlines. ACA-Track minimizes that risk by providing ongoing error correction support and IRS error notifications. If your organization is ever flagged by the IRS, ACA-Track’s dedicated account manager will assist with remediating errors and re-filing your reports.

Stay Audit-Ready with Secure Data Storage

In the event of an IRS audit or state healthcare exchange review, ACA-Track keeps your ACA compliance data securely stored and easily accessible. Our platform provides electronic filing and error correction tools, along with the option to print and mail Form 1095-C directly to employees. All data is encrypted, ensuring your employees’ personal information is protected from breaches.

Tailored ACA Compliance Support for West Virginia Employers

Whether you’re managing multiple entities under different EINs or tracking coverage groups, ACA-Track offers robust features to meet your unique business needs. Our system handles multiple EINs without issues and provides customizable reporting to accommodate various coverage groups. With a dedicated account manager, you’ll receive personalized support every step of the way.

Effortless Integration with Your Payroll and HR Systems

ACA-Track integrates seamlessly with your existing payroll, HRIS, and timekeeping systems. No need to standardize data upfront; we accept Excel, CSV, and other file formats directly. This ensures you can get started quickly without any upfront costs or complex configurations.

Discover more about ACA-Track’s services and how we can help streamline your ACA compliance process:

• ACA Full Time Employee Calculator
• ACA Tracking and Reporting
• What is ACA Compliance?
• About ACA-Track

For employers in West Virginia, ACA compliance doesn’t have to be difficult. ACA-Track makes it easy to manage your workforce data, ensure reporting accuracy, and stay in full compliance with the ACA regulations. Learn more today!