ACA Compliance in Washington
Managing ACA compliance for your Washington-based business can be complex and time-consuming, especially when it comes to tracking hours, employee eligibility, and meeting IRS reporting requirements. ACA-Track makes it easy by automating the entire process, ensuring you’re compliant with minimal effort.
Whether you’re navigating ACA regulations for your full-time employees or managing part-time and variable-hour workers, ACA-Track provides a robust solution that consolidates all the data you need for accurate tracking and reporting. Our platform is designed to integrate seamlessly with your existing payroll systems, saving you time and reducing the risk of errors.
Track Hours Accurately for Full-Time and Part-Time Employees
Tracking employee hours is critical for ACA compliance, especially when determining full-time equivalent (FTE) status and meeting eligibility thresholds for benefits. ACA-Track automatically collects and aggregates hours worked from multiple sources, including timekeeping systems, manual time sheets, mobile devices, and payroll systems. This ensures that you have the most accurate data to determine whether an employee qualifies for healthcare benefits under the ACA.
Monitor Eligibility and Benefit Alerts
ACA-Track helps you stay on top of employee eligibility by monitoring their hours and automatically notifying you when they exceed ACA thresholds for benefits. This includes tracking employees who may be working multiple part-time jobs or shifting between full-time and part-time status. You’ll receive advanced alerts when an employee becomes eligible for coverage, so you can act promptly and stay compliant.
FTE Calculation and Compliance
Understanding Full-Time Equivalent (FTE) calculations is key to ACA compliance, especially for businesses with more than 50 full-time employees. ACA-Track automatically calculates FTEs based on actual hours worked, ensuring that you’re accurately tracking your workforce and meeting the ACA’s 50-employee threshold. You can also use our FTE Calculator to quickly assess your status and adjust your workforce accordingly.
Effortless 1094-C and 1095-C Reporting
ACA-Track simplifies the complex reporting requirements of the ACA by automatically generating Form 1094-C and Form 1095-C for you. Our platform calculates the necessary codes, populates the forms, and ensures that all the data is accurate before submission to the IRS. With ACA-Track, you can file electronically with the IRS and receive error checks to avoid costly mistakes. Plus, we offer the option of e-Filing directly to the IRS with our Transmitter Control Code (TCC).
Waiver Tracking and Compliance Alerts
Managing waivers and understanding when they apply is essential to maintaining compliance under the ACA. ACA-Track automatically tracks employee waivers and alerts you to any changes that could impact your ACA status. This ensures that you remain up-to-date on who is eligible for coverage and who has opted out, making sure you don’t overlook any key details.
Comprehensive ACA Compliance Support
When it comes to ACA compliance, it’s not just about software — it’s about support. ACA-Track provides dedicated client success advisors who are ready to assist with data issues, IRS corrections, and any other concerns you might have. Our team has years of experience navigating ACA compliance and is ready to guide you through the reporting process, error remediation, and audit support to ensure your business remains penalty-free.
Customized Reporting and Data Integrity
ACA-Track offers robust reporting capabilities, including error detection and validation tools that give you confidence that your data is accurate. You can generate compliance reports tailored to your specific needs, monitor changes over time, and check for inconsistencies. This allows you to make informed decisions about employee benefits and reduce the risk of non-compliance with the IRS.
Seamless Integration with Payroll and HRIS Systems
ACA-Track integrates effortlessly with your existing payroll and HRIS systems, ensuring a smooth data flow without manual entry. Our platform accepts data in any format, whether it’s Excel, CSV, or from other systems, and aggregates it into a logical data set. There are no upfront costs to standardize your data, which makes ACA-Track an ideal choice for companies of all sizes in Washington.
Learn More About ACA Compliance
ACA compliance is complex, but with ACA-Track, it doesn’t have to be. Our comprehensive solution is designed to simplify the process and help you avoid costly penalties. Learn more about ACA compliance with our FAQ section, or explore how ACA-Track can make tracking and reporting effortless for your business. We also offer an ACA Tracking and Reporting service to help you stay on track with your compliance needs.
Why ACA-Track?
ACA-Track is the trusted solution for businesses in Washington and beyond that need a reliable, scalable, and user-friendly tool for ACA compliance. Powered by PSST, with over 30 years of experience in HR, payroll, and benefits management, ACA-Track ensures you’re always ready for IRS audits, changes in legislation, and other compliance challenges. Learn more about how ACA-Track can simplify your ACA compliance by visiting our About ACA-Track page.
