ACA Compliance Solutions for Utah Employers

Staying compliant with the Affordable Care Act (ACA) in Utah can be a daunting task, especially with complex regulations around tracking hours, eligibility, and reporting for full-time and part-time employees. ACA-Track simplifies these processes by offering robust tracking, reporting, and error remediation tools, ensuring your organization is fully compliant with minimal effort.

Comprehensive Tracking of Full-Time & Part-Time Employees

Accurately tracking hours worked by all employees, including part-time, full-time, and variable-hour workers, is essential for ACA compliance. ACA-Track integrates seamlessly with your payroll system, time-keeping software, or HRIS, gathering actual hours worked from multiple sources such as manual time sheets, automated time clocks, and mobile device entries. This ensures that no employee is overlooked, and eligibility thresholds are accurately monitored.

Full-Time Equivalent (FTE) Tracking & Benefit Eligibility

For businesses with 50 or more full-time employees, understanding and tracking Full-Time Equivalent (FTE) status is critical for ACA compliance. ACA-Track offers real-time FTE calculations, ensuring that your organization stays within the required limits. You’ll receive alerts if any employee exceeds eligibility thresholds, helping you avoid penalties and maintain ACA compliance.

Automated Alerts for Employee Eligibility Changes

ACA compliance requires constant monitoring of employee status and eligibility, including when employees move from part-time to full-time or qualify for benefits. ACA-Track automatically monitors these changes and sends advance alerts whenever an employee’s status triggers a new eligibility requirement. This proactive approach helps you stay ahead of compliance requirements and avoid costly mistakes.

Accurate ACA Reporting: 1094-C & 1095-C Forms

ACA-Track generates the necessary forms for ACA reporting, including Form 1094-C and 1095-C, ensuring that you meet federal and state requirements. The system automatically calculates the appropriate codes for each employee, eliminating the risk of human error. With ACA-Track, you can submit your reports directly to the IRS electronically using our Transmitter Control Code (TCC), or opt for full-service print and mail delivery.

Data Integration for Easy Compliance

ACA-Track integrates with your existing payroll and HR systems, aggregating data from multiple sources to create a unified, accurate dataset. Whether you’re tracking hours worked through Excel or CSV files, or need to upload data from complex systems, ACA-Track handles it all. No customization is required, and data errors are flagged and corrected quickly within the platform.

IRS Error Remediation & Audit Support

In the event of IRS penalties or audit inquiries, ACA-Track offers comprehensive error checking and remediation tools. The platform identifies and flags potential reporting issues, making it easier to correct them before submission. Should you encounter an audit, our dedicated Account Managers provide support, ensuring you have all the necessary documentation and assistance to navigate IRS requirements effectively.

Dedicated Account Manager & Client Support

With ACA-Track, you will have direct access to a dedicated Account Manager who understands your organization’s unique needs. From data error corrections to guidance on complex ACA regulations, our expert support ensures that you can manage ACA compliance with confidence. With ACA-Track, you’ll never have to navigate complex regulations alone.

ACA Compliance for Utah Employers with Multiple EINs

If your organization operates under multiple EINs, ACA-Track makes it easy to track compliance across all entities. Our system ensures that data is accurately attributed to the correct EIN, preventing costly mistakes and penalties. Whether you’re managing a single location or multiple, ACA-Track ensures seamless tracking and reporting for all your employees.

Track ACA Compliance for Waivers, Leave, & More

ACA-Track also tracks waivers, leave, and other employee events that may affect ACA compliance. This ensures that your organization stays on top of eligibility requirements even when employees take time off or opt out of coverage. Our system provides the flexibility to adjust tracking for each employee’s unique situation, helping you stay compliant under ever-changing circumstances.

Learn More About ACA-Track

ACA-Track offers a comprehensive suite of ACA compliance tools that help Utah employers manage complex tracking, reporting, and eligibility requirements with ease. Ready to simplify your ACA compliance? Learn more about ACA-Track and how we can help you stay compliant, or explore our ACA Tracking and Reporting Services.

If you’re unsure about how to calculate Full-Time Employees or track ACA compliance, use our Full-Time Employee Calculator to get started.