ACA Compliance in Texas: Simplifying Your ACA Tracking and Reporting

Staying compliant with the Affordable Care Act (ACA) in Texas can be overwhelming, especially with fluctuating employee hours and the complex reporting requirements. ACA-Track makes ACA compliance simple, providing the tools and support you need to stay ahead of requirements while minimizing risk of IRS penalties.

Tracking Full-Time and Part-Time Employees

Texas businesses with 50 or more full-time employees must meet ACA compliance requirements, which includes tracking the hours worked by all employees—whether they’re full-time, part-time, variable-hour, or seasonal. ACA-Track ensures that every employee’s hours are accurately recorded across various systems, including payroll, timekeeping, manual timesheets, and mobile entries. With ACA-Track, you can easily manage complex data and calculate Full-Time Equivalent (FTE) employees to determine your eligibility for ACA compliance.

FTE Calculations & Eligibility Alerts

When managing a large and diverse workforce, it’s critical to track FTEs accurately for ACA compliance. ACA-Track’s automated FTE calculations ensure that you know exactly how many full-time employees you have at any given time, with real-time alerts when employees reach ACA eligibility thresholds. Our system provides an ongoing review of your employees’ hours, helping you make timely decisions regarding benefits eligibility and potential penalties.

Comprehensive Reporting: 1094-C & 1095-C

ACA reporting requirements, including Forms 1094-C and 1095-C, can be cumbersome. ACA-Track simplifies this by automatically generating these forms with the correct codes based on employee data. Whether you need to file with the IRS, share with the state exchange, or distribute to employees, ACA-Track handles it all. Plus, with built-in error checking and the ability to e-file directly with the IRS, you can ensure your reports are accurate and timely, minimizing the risk of penalties.

Waiver Tracking & Benefit Eligibility

For employers offering healthcare benefits, keeping track of employee waivers and benefit eligibility is essential for ACA compliance. ACA-Track helps you monitor employees who opt out of coverage, ensuring that you can easily adjust and track their status. Benefit eligibility notifications provide a proactive approach, alerting you when an employee’s hours or coverage status change, so you can stay on top of your reporting responsibilities.

Part-Time Workers & Variable Hour Employees

In Texas, part-time and variable-hour employees present unique challenges when it comes to ACA compliance. ACA-Track provides specialized tracking for these types of employees, including variable-hour employees who may become eligible for benefits depending on their hours worked during a measurement period. ACA-Track ensures that you capture all relevant data—whether the employee is full-time, part-time, or on leave—so you can avoid costly mistakes when it comes to eligibility and reporting.

Support for Multiple EINs

If your business operates under multiple Employer Identification Numbers (EINs), ACA-Track ensures that data is processed accurately for each EIN without confusion. Our data validation processes ensure that you never upload data to the wrong EIN, making multi-EIN management seamless and error-free.

Dedicated Account Manager and Client Support

At ACA-Track, we understand that ACA compliance is complex, which is why we provide each client with a dedicated account manager. Your account manager will help you navigate ACA requirements, answer questions, and resolve any data issues or IRS corrections quickly and efficiently. No phone menus, no automated systems—just direct, personalized support when you need it most.

Secure, Cloud-Based Compliance Tracking

Data security is critical when dealing with sensitive employee information. ACA-Track offers a secure, cloud-based platform that is SSAE 16 SOC 2 Type 1 compliant and uses HTTPS encryption to protect your data. You can rest assured that your employee information, including personal identifiers, is stored securely and remains confidential throughout the compliance process.

Easy Form Submission & Error Correction

Filing accurate ACA forms with the IRS can be a daunting task. ACA-Track simplifies the process by automatically generating Form 1094-C and 1095-C with the correct codes and submitting them electronically. In case of any IRS errors, ACA-Track makes it easy to correct and resubmit your forms, with the support of your dedicated account manager to guide you through the process.

Learn More About ACA-Track

ACA-Track provides a comprehensive ACA compliance solution tailored for Texas businesses with 50 or more full-time employees. Whether you’re tracking hours, monitoring eligibility, or generating IRS forms, ACA-Track simplifies the process and reduces your risk of penalties. Learn more about our features and services:

• ACA Full Time Employee Calculator
• ACA Tracking and Reporting
• What is ACA Compliance?
• About ACA-Track

Let ACA-Track be your partner in ACA compliance, providing you with the tools and support you need to stay ahead of regulatory requirements and avoid costly penalties. Contact us today to learn more!