ACA Compliance in Rhode Island: Simplifying Your Tracking and Reporting Needs
Managing ACA compliance in Rhode Island can be complex, especially with the ongoing need to track hours worked, monitor benefits eligibility, and file accurate IRS reports. ACA-Track simplifies these challenges by providing a full-service solution that tracks, monitors, and reports your employee data seamlessly across multiple systems.
Tracking Employee Hours: Full-Time, Part-Time, and Variable Hour Employees
Accurately tracking hours worked for all employee types—whether full-time, part-time, variable-hour, or seasonal—is crucial for ACA compliance. ACA-Track collects actual hours worked from multiple sources, including timekeeping systems, manual timesheets, automated time clocks, mobile devices, and payroll systems. Our system automatically aggregates and organizes this data to ensure you meet ACA requirements for every employee.
FTE Calculations and Compliance Monitoring
Properly calculating Full-Time Equivalents (FTEs) is key to understanding your ACA compliance obligations. ACA-Track monitors your employee hours across all measurement periods and uses our FTE Calculator to track your full-time employee count in real time. This helps ensure you avoid penalties related to the 30-hour threshold for full-time status under the ACA.
Benefit Eligibility and Coverage Group Management
Stay on top of benefit eligibility with automated tracking of employee benefits and coverage groups. ACA-Track’s system flags employees who are approaching ACA eligibility thresholds, so you can take proactive action and avoid costly mistakes. You’ll also be able to manage multiple coverage groups efficiently, ensuring compliance with both federal and state healthcare requirements in Rhode Island.
Automatic Alerts for ACA Eligibility and Waiver Tracking
ACA-Track keeps you informed with automated alerts for employee eligibility changes, including changes in full-time status, leave of absences, or waivers. Our system helps you track waivers and ensures timely updates to avoid any gaps in compliance. You’ll also receive advance notifications when employees exceed ACA eligibility thresholds, so you can respond promptly.
Comprehensive IRS Reporting: 1094-C and 1095-C Forms
Generating and filing the required ACA forms—such as the 1094-C and 1095-C—can be a daunting task. ACA-Track simplifies this process by electronically generating the forms for you, calculating the necessary codes, and ensuring they are accurate. You can e-file directly with the IRS using our Transmitter Control Code (TCC), or choose from PDF delivery or full-service print/mail options. With ACA-Track, you’re assured your reporting will meet all IRS requirements with minimal effort on your part.
Efficient Data Management for IRS Error Correction
In the event of errors, ACA-Track’s error correction process is streamlined for ease and accuracy. You’ll receive error notifications directly in the system, with guidance on how to correct them. Our platform allows for rapid error resolution and resubmission, ensuring your filings remain in compliance without unnecessary back-and-forth with the IRS.
Dedicated Support for Rhode Island Employers
ACA compliance can be overwhelming, especially for Rhode Island employers managing multiple locations or varying employee status. ACA-Track offers dedicated support through a personal Account Manager who will guide you through every step of ACA compliance. Whether you need assistance with tracking hours, correcting errors, or responding to IRS audits, we’re here to help. You can reach your Account Manager directly, with no automated menus or waiting time.
How ACA-Track Helps Rhode Island Employers Stay Compliant
With ACA-Track, you can rest easy knowing that all your ACA compliance requirements are handled in one simple platform. From tracking hours worked and employee eligibility to generating the necessary IRS reports, our solution ensures that your organization meets both federal and Rhode Island-specific ACA requirements. To learn more about how ACA-Track can work for you, visit our About ACA-Track page or check out our ACA Tracking and Reporting services.
Stay Informed and Compliant
ACA compliance is a critical part of running a business, especially for organizations with 50 or more full-time employees. ACA-Track simplifies this process with its easy-to-use platform and expert support, ensuring that you remain compliant with both the ACA and Rhode Island healthcare regulations. Visit our FAQ to learn more about ACA compliance and how we can support your needs.
