ACA Compliance in New York: Simplify Your Reporting and Stay Compliant
For businesses with 50 or more full-time employees in New York, staying compliant with the Affordable Care Act (ACA) can be overwhelming. ACA-Track simplifies the process, offering robust solutions for tracking hours, managing FTE counts, monitoring employee eligibility, and generating 1094-C and 1095-C forms to keep you compliant and prepared for IRS audits.
Track All Employee Hours Across Multiple Systems
Whether you have full-time, part-time, variable-hour, paraprofessional, or substitute employees, ACA-Track ensures that you collect actual hours worked from multiple sources such as timekeeping systems, payroll systems, mobile devices, and manual timesheets. This comprehensive tracking of employee hours is crucial to accurately determining ACA compliance.
Monitor Full-Time Equivalent (FTE) Status and Benefit Eligibility
ACA-Track monitors and calculates your FTE count, making it easier to assess your organization’s compliance with ACA requirements. Our system tracks part-time and full-time employees, taking into account their hours worked during specific periods. You’ll also receive advance alerts when employees exceed eligibility thresholds for benefits, ensuring you’re always on top of the requirements.
Customizable ACA Reporting with 1094-C & 1095-C Forms
Generating the required ACA reports can be complex, but ACA-Track makes it simple. We automatically create 1094-C and 1095-C forms, calculate the necessary codes, and offer electronic submission to the IRS. Our platform includes detailed reports, error-checking mechanisms, and options for PDF form delivery or full-service printing and mailing.
Automated Error Detection and IRS Compliance Support
ACA-Track detects and aggregates any data errors automatically during the data load process, eliminating the need for back-and-forth corrections. In the rare event of an IRS audit or penalty notice, we provide expert assistance to help you remediate any errors, ensure accuracy, and reduce potential penalties.
Streamlined Coverage Group Management
Whether your organization offers multiple health coverage plans or needs to track different employee groups, ACA-Track’s Coverage Group feature allows you to customize your reports to handle a variety of coverage scenarios. You can efficiently manage different employee classifications, from full-time employees to those on leave or receiving waivers.
Efficient Data Integration with Your Payroll and HR Systems
ACA-Track integrates seamlessly with your payroll, HRIS, and financial management systems, automatically pulling in the necessary data to generate accurate compliance reports. Whether you’re uploading Excel or CSV files, our platform ensures that your data is handled with precision and that you meet ACA requirements without manual effort.
Dedicated Support from Your Own Account Manager
At ACA-Track, we understand that ACA compliance can be complicated. That’s why we assign a dedicated account manager to your organization who will guide you through every step of the process. From error correction to IRS submission, you’ll have direct access to personalized support without navigating complex phone menus.
Stay Prepared for IRS Audits with Comprehensive ACA Tracking
ACA-Track keeps all your employee ACA data in one secure location, making it easy to retrieve in the event of an IRS audit or state healthcare exchange request. Our platform offers secure data storage, including encryption of personal identifying information, and maintains a history of all ACA-related activity for audit-proof compliance.
Why ACA Compliance Matters for New York Employers
In New York, ACA compliance is not just about staying on the right side of the law—it’s about avoiding penalties, providing employees with the benefits they’re entitled to, and ensuring your organization operates efficiently. With ACA-Track, managing your compliance requirements is simplified, so you can focus on growing your business.
For more information, learn more about how ACA-Track can help your business stay compliant and efficient:
