ACA Compliance For Local Government Agencies

Ensuring ACA compliance for local government agencies with over 50 full-time employees can be complex and time-consuming. Discover how ACA-Track simplifies tracking employee hours, managing FTE counts, and generating accurate 1094-C and 1095-C forms to keep your agency compliant and audit-ready.

Comprehensive Tracking of All Employee Types

ACA-Track collects actual hours worked by all employee types, including variable-hour, part-time, full-time, paraprofessional, and substitute employees. This comprehensive tracking ensures that every employee’s eligibility is accurately monitored, reducing the risk of non-compliance.

Seamless Data Integration

Integrate data effortlessly with any payroll system, HRIS, or financial management system. ACA-Track aggregates data from multiple sources such as timekeeping systems, manual timesheets, automated time clocks, employee mobile entries, and payroll systems, providing a unified platform for all your compliance needs.

Proactive Eligibility Monitoring and Alerts

Monitor employee eligibility thresholds in real-time and receive advance alerts when thresholds are exceeded. ACA-Track also tracks employee events like waivers and leaves, ensuring that your agency remains compliant with ACA requirements at all times.

Accurate and Comprehensive Reporting

Generate comprehensive 1094-C and 1095-C reports with ease. ACA-Track maintains all ACA compliance data in one secure location, facilitating easy electronic reporting and quick retrieval during IRS audits or state healthcare exchange requests.

Learn more about our ACA Tracking and Reporting services.

Dedicated Support and Security

Benefit from exceptional client support with a dedicated account manager who understands your agency’s unique needs. ACA-Track is SSAE 16 SOC 2 Type 1 compliant, ensuring that your data is secure and handled with the highest standards of privacy and protection.

API and Data Forms Integration

ACA-Track accepts data from multiple sources in any format, including Excel and CSV files, without requiring customized APIs. Our data mapping module ensures seamless integration and data integrity, making the transition to ACA-Track smooth and cost-effective.

Error Detection and Correction

All data errors are detected and aggregated for review during a single data load. ACA-Track allows you to correct errors directly within the software, eliminating the need for additional data uploads and minimizing the risk of compliance issues.

Handling Multiple EINs and Coverage Groups

Manage multiple Employer Identification Numbers (EINs) with ease. ACA-Track’s robust data validation process ensures that data is never uploaded to the wrong EIN. Additionally, our Coverage Group feature in the Reporting Wizard handles various and multiple coverage groups efficiently.

User-Friendly and Customizable Interface

Customize your dashboard to display the data fields you need, arranged in your preferred order. ACA-Track’s snapshot summary feature preserves employee ACA data views over time, while flexible configuration settings allow you to adjust thresholds, notification periods, and other parameters to meet your agency’s specific requirements.

Calculate your FTE counts accurately using our ACA Full Time Employee Calculator.

Secure and Reliable Compliance Solution

ACA-Track is a secure, cloud-based solution with SAS 70 certification since 2010 and current SOC certification. We ensure that all personal data is encrypted and all data transfers are conducted via Secure Hypertext Transfer Protocol (HTTPS), providing peace of mind for your agency’s sensitive information.

About ACA-Track

Developed and powered by PSST, ACA-Track offers over 30 years of experience in providing specialized solutions for HR, Finance, Payroll, and Benefits data management. Our proven ACA compliance solution ensures that local government agencies can focus on their core responsibilities without the burden of complex compliance requirements.

Learn more about us on our About ACA-Track page.

Frequently Asked Questions

Have more questions? Visit our FAQ page to learn more about ACA compliance and how ACA-Track can help your local government agency stay compliant.