ACA Compliance For Education Institutions

Managing ACA compliance can be overwhelming for educational institutions with 50 or more full-time employees. Discover how ACA-Track streamlines your compliance processes, ensuring accuracy and peace of mind.

About ACA-Track

ACA-Track offers a comprehensive solution tailored for educational institutions, handling all aspects of ACA compliance. From tracking employee hours to generating IRS reports, ACA-Track integrates seamlessly with your existing payroll and HR systems.

Learn more about our services on the About ACA-Track page.

Collect Actual Hours Worked

Accurately track hours worked by all employee types, including part-time, variable-hour, full-time, paraprofessional, and substitute staff. ACA-Track integrates data from multiple sources such as timekeeping systems, manual timesheets, automated time clocks, employee mobile devices, and payroll systems to ensure comprehensive data collection.

Monitor Employee Eligibility Thresholds

Stay informed with advance alerts when employees exceed eligibility thresholds. ACA-Track monitors key employee events such as waivers and leaves, helping you maintain compliance and manage benefits effectively.

Comprehensive 1094-C and 1095-C Reporting

Generate accurate and timely 1094-C and 1095-C forms with ACA-Track. Our solution ensures all ACA compliance data is maintained in one secure location, facilitating easy electronic reporting and retrieval during IRS audits or state healthcare exchange requests.

ACA Compliance Services

Gain confidence with ACA-Track’s proven compliance solutions. Our services include monthly line code audits, variable hour tracking, federal and state reporting for forms 1094-C and 1095-C, electronic XML filing with the IRS, error correction, and audit support. A dedicated Client Success Advisor is available to make ACA compliance effortless for your institution.

Explore our ACA Tracking and Reporting services for more details.

API and Data Forms

ACA-Track accepts data from any format, including Excel and CSV files, with no upfront costs for data standardization. Our platform requires no customized API or data forms, simplifying the integration process for educational institutions.

Dedicated Account Manager and Support

Every ACA-Track client is assigned a dedicated account manager who provides direct telephone and email support. Whether you have data issues or need assistance with IRS corrections, your account manager is there to help.

Data Error Management

ACA-Track detects and aggregates all data errors during a single data load, allowing you to review and remediate them within the software. This eliminates the need for multiple data uploads and ensures data integrity.

Handling Multiple EINs

If your educational institution has multiple EINs, ACA-Track’s data validation process ensures that data is never uploaded to the wrong EIN, maintaining compliance across all your entities.

Coverage Groups Management

Easily manage various coverage groups with ACA-Track’s Coverage Group feature in our Reporting Wizard. This flexibility is essential for institutions with diverse benefit offerings.

IRS Error Checking and Correction

ACA-Track notifies you of IRS errors directly, allowing you to correct them within the software and resubmit files immediately. Your dedicated account manager assists throughout the error remediation process, ensuring accuracy and compliance.

Customizable Dashboard and User Interface

Customize your dashboard to display the data fields that matter most to your institution. Arrange, sort, filter, and group information to enhance efficiency and visibility.

Snapshot Summary

ACA-Track’s unique snapshot feature maintains historical views of employee ACA data, preserving payroll details such as hours worked, job salary records, and insurance status at specific points in time.

Details & Filters

Access all ACA compliance data on a single screen with filtering options by ACA status, full-time/part-time status, location, and more. Quickly hyperlink to an employee’s full history for detailed analysis.

Flexible Configuration

Adjust settings as needed to comply with evolving regulations, including Cadillac tax adjustments. Configure measurement periods, FTE calculations, affordability percentages, waiver codes, and new hire measurements to suit your institution’s needs.

Data-Driven Compliance

Leverage ACA-Track’s data-rich features such as grouping, sorting, filtering, and exporting to Microsoft Excel. Color-coded warnings highlight errors and unusual data, enhancing your ability to analyze and manage compliance effectively.

Secure and Reliable

ACA-Track’s cloud-based data center is SAS 70 certified and meets SSAE 16 standards. Personal identifying data is encrypted, and all data transfers use Secure Hypertext Transfer Protocol (HTTPS), ensuring the highest level of security for your compliance data.

Developed & Powered by PSST

ACA-Track is developed and powered by PSST, a software development and integration firm with over 30 years of experience in providing specialized solutions for HR, Finance, Payroll, and Benefits data management.

Ensure your educational institution remains ACA compliant with ease. Learn more about ACA Compliance and get started with ACA-Track today.