ACA Compliance for Employers in Virginia
Navigating ACA compliance in Virginia can be a daunting task, especially when you’re managing a growing workforce with diverse employment types. Whether it’s tracking variable-hour employees, calculating full-time equivalents (FTEs), or generating required IRS forms, the complexities of compliance can feel overwhelming. With ACA-Track, you get a comprehensive solution that simplifies these tasks and ensures that your business stays compliant, avoiding penalties and audit risks.
Streamline Tracking for Part-Time & Variable Hour Employees
Employers in Virginia with part-time, variable-hour, or temporary employees often face challenges when it comes to determining eligibility for health coverage under the Affordable Care Act (ACA). ACA-Track helps you accurately track hours worked across all employee categories—including full-time, part-time, variable-hour, paraprofessional, and substitutes. Our solution integrates with multiple data sources, such as timekeeping systems, manual timesheets, and payroll platforms, to gather the exact hours worked, ensuring full compliance and accurate reporting.
Calculate Full-Time Equivalents (FTEs) with Ease
One of the critical factors for ACA compliance is the calculation of Full-Time Equivalents (FTEs), which helps determine whether your organization is subject to the Employer Shared Responsibility provisions. ACA-Track simplifies the calculation process, allowing you to monitor and track your FTE count on a monthly or annual basis. Our built-in FTE calculator ensures you’re consistently meeting ACA guidelines and receiving alerts if thresholds are exceeded. Learn more about how to calculate FTEs [here](https://aca-track.com/fte-calculator/).
Eligibility Alerts to Stay Ahead of ACA Requirements
Staying on top of eligibility thresholds is critical to ensuring your organization meets ACA requirements. ACA-Track proactively monitors your employee data and provides alerts when an employee exceeds eligibility thresholds for health coverage. These alerts help you act in advance, ensuring you are offering benefits to the right employees and avoiding potential fines for non-compliance.
Comprehensive 1094-C & 1095-C Reporting
As an employer, you are required to file Forms 1094-C and 1095-C with the IRS, documenting your compliance with the ACA. ACA-Track simplifies this process by automatically generating these forms and ensuring they are completed accurately. From calculating the correct codes to reviewing employee eligibility, our software makes ACA reporting straightforward. We also offer full-service options for printing and mailing Forms 1095-C, saving you time and reducing the risk of errors. Get more details about ACA reporting [here](https://aca-track.com/service-descriptions/).
Automatic Error Detection & IRS Filing
Filing errors with the IRS can lead to penalties and costly delays. ACA-Track helps you avoid this by running automatic error checks during every data upload. If any discrepancies are found, the software flags them and provides a simple way to correct the data. Once your forms are ready, ACA-Track will electronically file them with the IRS, eliminating the need for manual submissions. Plus, if you receive a penalty notice, our dedicated account manager will assist you with error correction and dispute resolution.
Tracking Waivers & Benefits Eligibility
Tracking health insurance waivers and employee benefits eligibility is crucial for ACA compliance. ACA-Track allows you to easily monitor which employees have waived coverage and ensure that those who are eligible for benefits are properly enrolled. Our system automatically tracks changes in employee status, including new hires, terminations, and leave events, so you’re always up-to-date on your ACA obligations.
Reliable IRS Audit Support
In the event of an IRS audit or state healthcare exchange inquiry, ACA-Track has your back. We maintain all your ACA compliance data in one secure, centralized location, allowing you to easily retrieve and review the required information. Our dedicated support team is also available to guide you through the audit process, ensuring that you meet all necessary documentation and compliance requirements. Learn more about ACA compliance [here](https://aca-track.com/about/faq/).
Why ACA-Track is the Best Choice for Employers in Virginia
For Virginia employers with 50 or more full-time employees, staying compliant with the ACA is not just a regulatory requirement—it’s essential for avoiding penalties and ensuring your workforce is properly covered. ACA-Track’s user-friendly, data-driven platform gives you the tools to manage ACA compliance with ease. With customizable dashboards, real-time alerts, and comprehensive reporting, ACA-Track ensures your business remains on track, all year long. Discover more about ACA-Track [here](https://aca-track.com/about/).
