ACA Compliance for Oregon Employers
As an Oregon employer, staying on top of ACA compliance can be a complex and time-consuming process—especially when tracking hours for part-time workers, managing employee benefits, and ensuring accurate reporting. ACA-Track simplifies the ACA compliance process, offering a streamlined solution that helps you track, monitor, and report employee hours, benefits eligibility, and IRS-required forms, all in one place.
Comprehensive ACA Compliance Tracking
With ACA-Track, you can easily collect, monitor, and report employee data from any payroll or HR system. We ensure that all types of employees, including full-time, part-time, variable-hour, substitute, and paraprofessional workers, are accurately tracked for ACA compliance. Our system integrates with your existing tools to automatically calculate Full-Time Equivalent (FTE) status and provide alerts when an employee exceeds eligibility thresholds for benefits.
Track Hours for All Employee Types
Oregon employers face the challenge of managing different employee categories and accurately tracking hours worked. ACA-Track makes this easy by pulling data from multiple systems, whether it’s timekeeping systems, manual timesheets, or payroll platforms. Our system calculates total hours worked to ensure compliance with ACA regulations, helping you determine employee eligibility for benefits and avoid costly errors.
Full-Time Employee Eligibility and Benefit Tracking
Under the ACA, employers must offer affordable health coverage to full-time employees. ACA-Track helps Oregon employers stay compliant by tracking Full-Time Equivalent (FTE) status, which is critical for determining benefit eligibility. With built-in alerts for benefit eligibility, you can easily identify which employees qualify for coverage based on their work hours and status, ensuring you remain compliant with both state and federal requirements.
ACA 1094-C and 1095-C Reporting
Reporting requirements for the ACA can be daunting, especially when it comes to IRS Forms 1094-C and 1095-C. ACA-Track generates these forms automatically, calculating the necessary codes and ensuring that all data is accurate. Our software provides a complete solution for your ACA reporting needs, whether you are submitting to the IRS or providing reports for state healthcare exchanges. We offer both PDF delivery and full-service print/mail options for Form 1095-C.
Automatic Alerts for IRS Compliance and Benefit Changes
Keeping track of employee eligibility changes, such as waivers, leave events, or changes in status, is a key aspect of ACA compliance. ACA-Track’s automated alerts notify you when an employee reaches a threshold that requires action, helping you avoid penalties and keep your benefit offerings up to date. Whether an employee transitions from part-time to full-time or becomes eligible for coverage, ACA-Track provides proactive notifications so you can manage your ACA obligations with confidence.
Efficient Data Management and Reporting
Our platform’s user-friendly dashboard and customizable features allow you to filter, sort, and track employee data in a way that meets your unique needs. ACA-Track’s snapshot summaries preserve the historical data of each employee, making it easy to track compliance over time and at a glance. From FTE counts to benefit eligibility tracking, you have access to all the ACA compliance details you need, right in one place.
Built-In Error Detection and IRS Error Correction
Oregon employers who fail to accurately report ACA compliance can face significant penalties. ACA-Track eliminates the risk of costly mistakes with built-in error detection and error correction features. The system automatically alerts you to discrepancies and allows you to correct them in real-time, avoiding the need for resubmissions. Our dedicated client support team, including your own account manager, is available to assist with any IRS error correction or ACA reporting issues.
Multi-EIN and Coverage Group Management
If your Oregon business operates under multiple EINs, ACA-Track handles the complexity by validating data to ensure it’s uploaded to the correct EIN. Additionally, the platform supports multiple coverage groups, allowing you to manage different benefit plans for various employee classes seamlessly. Whether you have different plans for full-time, part-time, or temporary employees, ACA-Track adapts to your organizational structure.
Secure and Reliable Compliance
Data security is a top priority at ACA-Track. Our cloud-based system is SSAE 16 SOC 2 Type 1 compliant and uses secure HTTPS protocols for all data transfers. While ACA-Track does not store HIPAA-protected medical data, all personal identifying information is encrypted in our database, ensuring your employees’ data is always protected.
Get Started with ACA-Track for Your Oregon Business
ACA-Track is the ACA compliance solution that Oregon employers trust to manage their reporting and tracking needs. Whether you are a small business with a handful of full-time employees or a large organization with hundreds, ACA-Track offers flexible solutions to help you stay compliant and avoid penalties. Learn more about ACA compliance for your business and how ACA-Track can simplify the process:
