How does ACA-Track handle employee hour tracking for Maine employers?

ACA-Track collects employee hours from multiple data sources, including payroll systems, timekeeping systems, and manual timesheets, ensuring accurate tracking for all employee types in Maine, including full-time, part-time, and variable-hour employees.

What tools does ACA-Track offer for ACA compliance in Maine?

ACA-Track provides Maine businesses with tools such as real-time eligibility alerts, FTE calculation, automated 1094-C and 1095-C reporting, and IRS error correction, making ACA compliance streamlined and hassle-free.

Can ACA-Track assist with IRS audits for Maine businesses?

Yes, ACA-Track offers IRS audit support by maintaining a centralized, secure location for all ACA compliance data, which can be easily retrieved during an audit. This ensures your Maine business can handle any IRS inquiries with confidence.

How does ACA-Track protect sensitive data for Maine employers?

ACA-Track ensures the security of sensitive employee data through encryption, HTTPS data transfers, and compliance with SSAE 16 SOC 2 Type 1 standards, providing peace of mind for Maine businesses managing ACA compliance information.

ACA Compliance for Maine Employers

If you have 50 or more full-time employees, staying compliant with the Affordable Care Act (ACA) is more than just a requirement—it’s a complex, time-consuming challenge. ACA-Track makes tracking and reporting ACA compliance simple, ensuring you never miss a deadline or make costly mistakes.

Tracking Full-Time Employees (FTEs) and Eligibility

ACA compliance starts with accurate tracking of Full-Time Employees (FTEs). Whether your employees are variable-hour, part-time, or substitutes, ACA-Track ensures that all worked hours are captured across different systems, such as timekeeping, manual timesheets, and payroll systems. Our system provides a comprehensive solution for tracking FTEs, calculating eligibility, and generating reports to keep you ahead of ACA requirements.

With real-time alerts, ACA-Track notifies you when employees exceed eligibility thresholds for benefits, reducing the risk of non-compliance. You’ll also be able to monitor changes like leave, waivers, and other employee events that affect eligibility and benefits.

Full-Service ACA Reporting: 1094-C and 1095-C

ACA-Track generates all the necessary IRS forms—1094-C and 1095-C—making the filing process seamless. Our platform not only produces the forms but also calculates the correct codes for the 1095-C forms, reducing the risk of IRS errors. With automatic e-Filing to the IRS and test data submission for validation, your compliance is ensured.

The 1095-C forms are delivered in PDF format, with an option for full-service print/mail. ACA-Track ensures the integrity of your data with built-in checks, so you can correct any errors quickly and efficiently without the back-and-forth with the IRS.

Comprehensive Data Tracking and Alerts

Managing complex employee data for ACA compliance can be daunting, but ACA-Track simplifies it with its powerful dashboard and alert system. Track hours worked, insurance status, job records, and more—all in one place. The system can be customized to show exactly what you need, with color-coded warnings for errors and unusual data. These features enable quick decisions, reducing manual tracking errors.

In addition to eligibility alerts, ACA-Track offers a unique feature to handle multiple EINs, so even if your business has several entities, data errors are prevented. Tracking employee waivers, benefit eligibility, and fluctuating employee statuses has never been easier.

Compliance Support and Expert Assistance

In the event of an IRS audit or a penalty notice, ACA-Track offers robust support. You’ll have access to a dedicated account manager who will help resolve any issues, guide you through IRS corrections, and provide legal counsel if necessary. Thanks to ACA-Track’s reliable data validation and error correction tools, we ensure you’re never caught off guard by compliance discrepancies.

No ACA-Track client has ever received a penalty letter, and with our proven process for error detection and remediation, you can rest assured that your business is in full compliance with the ACA.

Flexible and Secure ACA Compliance Management

Whether you need to track benefit eligibility, manage part-time workers, or configure reporting periods, ACA-Track can be tailored to fit your organization’s needs. Our cloud-based solution is SSAE 16 SOC 2 certified, ensuring that your data is always secure. With ACA-Track’s data-driven approach, your compliance efforts are enhanced through easy-to-use features that provide instant insights and reporting capabilities.

Furthermore, ACA-Track is HIPAA-compliant, ensuring personal information is always encrypted and protected. All data transfers occur through secure protocols, offering peace of mind when handling sensitive employee data.

Easy Integration with Your Existing Systems

ACA-Track integrates seamlessly with your existing payroll and HR systems, whether you use Excel, CSV files, or automated data sources. There are no upfront costs to standardize your data, and no customized API or data form is required. This means you can start tracking ACA compliance immediately, without the hassle of system overhauls or complex integrations.

Learn More About ACA Compliance for Your Maine Business

Don’t let ACA compliance overwhelm you. ACA-Track is the proven solution that helps Maine employers stay on top of tracking, reporting, and eligibility requirements. Whether you have a single entity or multiple locations, ACA-Track is designed to keep your business compliant and avoid costly penalties.

To get started with ACA compliance, use our ACA Full Time Employee Calculator to help determine how many full-time employees you have. Visit our ACA Tracking and Reporting page for detailed service descriptions, or check out our FAQ to learn more about ACA compliance and how ACA-Track can help you.

Need more information? Learn more about ACA-Track and discover how we can simplify ACA compliance for your business.

ACA Compliance in Maine